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Non-Profit Budget vs. Actual Analysis

ABOUT THIS DOCUMENT

This document provides a budget vs. actual report, with monthly breakdowns, for a non-profit entity. The organization's managers should use this template form to track performance for certain financial areas, such as revenues, cost of sales, gross profit, and general and administrative expenses. The template spreadsheet requires an input for the budgeted amount, the actuals for the month, and then tabulates any variance. Reviewing budget vs. actual numbers each month can help managers spot variances and take the necessary means to realign actuals with budgeted amounts. Variances are presented line by line to help analyze the overall operations and prompt management to cut costs, reallocate resources, and/or increase sales quotas.

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Format: Excel Spreadsheet

Text Version

Budget vs. Actual Analysis

[COMPANY NAME] Starting Date (YYYY-MM): August/11

Favorable Variance August/11 August/11 August/11 September/11 September/11 September/11 October/11

Unfavorable Variance Budget Actual Variance Budget Actual Variance Budget



REVENUES

Direct Public Grants $ - $ - $ - $ - $ - $ - $ -

Direct Public Support - - - - - - -

Government Contracts - - - - - - -

Indirect Public Support - - - - - - -

Program Income - - - - - - -

Rental Income - - - - - - -

Special Events Income - - - - - - -

Other Changes in Net Assets - - - - - - -

Unrealized Gains and Losses - - - - - - -

Other Income - - - - - - -

TOTAL REVENUES - - - - - - -



COST OF SALES

Direct Labor - - - - - - -

Subcontractor - - - - - - -

Inventory Sold - Cost of Sales - - - - - - -

TOTAL COST OF SALES - - - - - - -



GROSS PROFIT - - - - - - -



GENERAL & ADMINISTRATIVE

EXPENSES

Advertising and Promotion - - - - - - -

Automobile Expense - - - - - - -

Bank Service Charges - - - - - - -

Business Licenses and Permits - - - - - - -

Charitable Contributions - - - - - - -

Computer and Internet - - - - - - -

Continuing Education - - - - - - -

Depreciation Expense - - - - - - -

Dues and Subscriptions - - - - - - -

Insurance Expense - - - - - - -

Interest Expense - - - - - - -

Legal - - - - - - -

Meals and Entertainment - - - - - - -

Miscellaneous Expense - - - - - - -

Networking/ Business Dev - - - - - - -

Office Supplies - - - - - - -

Payroll Expenses - - - - - - -

Postage and Delivery - - - - - - -

Printing and Reproduction - - - - - - -

Professional Fees - - - - - - -

Rent Expense - - - - - - -

Telephone Expense - - - - - - -

Travel Expense - - - - - - -

Utilities - - - - - - -

Website Development - - - - - - -

TOTAL G&A EXPENSES - - - - - - -



NET INCOME (LOSS) - - - - - - -

Budget vs. Actual Analysis

[COMPANY NAME]

Favorable Variance October/11 October/11 November/11 November/11 November/11 December/11 December/11

Unfavorable Variance Actual Variance Budget Actual Variance Budget Actual



REVENUES

Direct Public Grants $ - $ - $ - $ - $ - $ - $ -

Direct Public Support - - - - - - -

Government Contracts - - - - - - -

Indirect Public Support - - - - - - -

Program Income - - - - - - -

Rental Income - - - - - - -

Special Events Income - - - - - - -

Other Changes in Net Assets - - - - - - -

Unrealized Gains and Losses - - - - - - -

Other Income - - - - - - -

TOTAL REVENUES - - - - - - -



COST OF SALES

Direct Labor - - - - - - -

Subcontractor - - - - - - -

Inventory Sold - Cost of Sales - - - - - - -

TOTAL COST OF SALES - - - - - - -



GROSS PROFIT - - - - - - -



GENERAL & ADMINISTRATIVE

EXPENSES

Advertising and Promotion - - - - - - -

Automobile Expense - - - - - - -

Bank Service Charges - - - - - - -

Business Licenses and Permits - - - - - - -

Charitable Contributions - - - - - - -

Computer and Internet - - - - - - -

Continuing Education - - - - - - -

Depreciation Expense - - - - - - -

Dues and Subscriptions - - - - - - -

Insurance Expense - - - - - - -

Interest Expense - - - - - - -

Legal - - - - - - -

Meals and Entertainment - - - - - - -

Miscellaneous Expense - - - - - - -

Networking/ Business Dev - - - - - - -

Office Supplies - - - - - - -

Payroll Expenses - - - - - - -

Postage and Delivery - - - - - - -

Printing and Reproduction - - - - - - -

Professional Fees - - - - - - -

Rent Expense - - - - - - -

Telephone Expense - - - - -
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