This document provides a group of five sample resignation letters. Each letter is
executed by an individual, whereby the individual is resigning as an employee of a
company. Each template letter should be used by an individual seeking to give up his
or her position at the company. These letters are intended to supply standard language
and can be customized by the resigning employee. Employees who voluntary choose
to leave a position may not be eligible for certain benefits, such a severance pay and/or
unemployment benefits, which may otherwise be available to terminated employees.
RESIGNATION LETTER – RESIGNING WITH REGRET
[Date]
[Supervisor Name (Mr. First Name Last Name]
[Company Name (Full Company Name)]
[Company Address (Street Address)
City, State Zip Code)]
Dear Mr./Ms. [Manager Name]:
It is with great and supreme regret that I inform you that I will be leaving [company name].
Please accept this letter as my formal notice of resignation, effective on [last day of work]. I have
greatly enjoyed my employment here and appreciate all that I have learned. I absolutely value
my time here and will continue to hold yourself and everyone here at [company name] in the
highest regard. I will do my best to finish all my current projects before my last day.
[Company name] has been my home for [amount of time worked] and I will always treasure the
time I spent here and will always value what I have learned.
Although I am leaving, I hope that this two-week notice is sufficient time for you to find a
replacement for my position. If I can help to train my replacement or tie up any loose ends in the
next two weeks, please let me know. I am more than happy to do so.
Thank you very much for the opportunity to work here.
Sincerely,
[your signature]
Your Typed Name
CC (names to copy letter to – HR Manager, Director, etc.)
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RESIGNATION LETTER – POSITIVE EXPERIENCE
Dear [Manager Name],
It is with deep regret, but also with some excitement, that I must resign as [Position Name],
effective [Date]. [Give reason for resigning].
I will be glad to assist in the training of my replacement. I know that our company has a couple
of competent workers who would make excellent [Position Name].
Your encouragement during the past [time worked current job] has allowed me to grow in my
responsibilities and capabilities. Thank you for these successful years. I will miss you,
[Manager’s name], as well as all my other friends at [Company Name]. Your leadership has
provided me with many fond memories.
I wish you and the entire company continued success.
Sincerely,
[Signature]
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RESIGNATION LETTER – NEGATIVE EXPERIENCE
Dear [Manager Name],
I am resigning my position as [Position Name], effective [Date]
Recent circumstances incompatible with my personal values and beliefs require that I change my
employment. The current employment situation is no longer acceptable and despite reservations,
I will no longer be working here.
I thank you very much for the chance to work and learn at [Business Name]. Despite the current
circumstances I do greatly value my time here. Please send me any further forms to me as soon
as possible, if any are necessary.
Sincerely,
[Signature]
[Your Name]
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