This Job Offer template provides the format for a job offer letter to be sent to a job
candidate. This document is used to put the terms of employment in writing and to
provide information to the applicant. It includes the start date, the starting salary, and
other standard provisions. This letter also contains a standard technology agreement
that assigns rights in patents and inventions developed in the course of employment to
the company. This document is useful to employers when offering a position to a
qualified candidate.
[Date]
Name:
Address:
SUBJECT: OFFER OF EMPLOYMENT
Dear Mr./Ms. ____________:
[Company] is pleased to offer you the position of _____________ for its operation located in
______. This Offer of Employment is based on our mutual acceptance of the following
conditions of employment:
START DATE
Your employment will commence on [Date] or on a date mutually convenient
for both yourself and the company. Company will assume financial responsibility for
processing the required business visitor visa. For the initial few week/months of employment
with the Company, if necessary, you will be in training often working from offices in the
United States or Europe.
STARTING SALARY
Your starting base salary will be __________ monthly or ________ biweekly (XX paychecks
per year). This equals an annual salary of ________________. You will not be entitled to
work overtime unless otherwise instructed.
CONDITIONAL REQUIREMENTS
This offer of employment is contingent upon your passing a drug screening arranged by
Company offices in ______________.
REPORTING STRUCTURE
You will report to [name] and your hiring manager is [name].
TRAVEL
Some travel, either domestic or international, will be expected for the successful completion
of job duties. Please understand that business travel may require periods of absence from
your home especially during the start-up of the business.
When traveling on behalf of Company, including within _________ operating a Company
vehicle, an employee is considered to be a “goodwill ambassador” of the Company and is
expected to refrain from conduct which potentially might harm the Company's public
image or which might adversely affect customer goodwill. Accordingly, while traveling
for the Company, an employee's conduct should conform to generally accepted social
standards, including following all local, state and federal laws at home and abroad. If an
employee commits any illegal act or otherwise violates this policy while traveling for the
Company, management reserves the right to take disciplinary action, up to and including
termination.
EVALUATION AND PERSONAL DEVELOPMENT SCHEDULE
Your manager will monitor your performance during the initial six (6) months of employment to
assure you are meeting Company performance standards and expectations. You will be reviewed
and considered for a salary increases every [date], unless special circumstances or promotion
warrant action during the year. You will be eligible for your first consideration for salary
increase on [date]. Please be aware that any increase awarded in 20__ may be prorated based on
your start date in 20__.
Compensation increases are based on performance, attainment of goals, cost of living or job
market consideration, and business conditions at the time of review.
COMPANY BONUS OPPORTUNITIES
Company provides its management employees with an Annual Christmas Bonus paid at the
end of the calendar year. This Bonus is targeted at thirty (30) days of salary. You will be
eligible for a prorated Annual Christmas Bonus in December, 20__.
The specific terms and conditions for you to become eligible to the aforementioned bonuses
will be provided to you upon execution of the employment contract.
TECHNOLOGY AGREEMENT
Please review, sign and return the attached Technology Agreement.
VACATION ACCRUAL
You will earn ten (10) days of vacation per year. After two years of employment, beginning
January 1, 20__, you will be eligible for fifteen (15) days of vacation per year. You will receive
a __% Vacation Bonus paid on your anniversary date and based on your total annual vacation
accrual.
CONFIDENTIALITY
It is understood that any and all information you gain through your employment at
Company regarding our products, customers, suppliers, personnel, processes or financial
data is to be considered the intellectual property of Company. Therefore, a violation of the
confidentiality of these products (et. al) will be considered a detriment to the business
operations of the Company Group and addressed appropriately.
[Name], we want to welcome you to the Group. We sincerely hope that you will look favorably
upon this Offer of Employment and will join our company as we continue through a very
exciting phase of our growth. We look forward to working with you towards our mutual
Company goals and objectives.
Sincerely yours,
_______________