This Job Description Template is used to describe the roles and responsibilities of
employees in a given position within a company. After the employees complete the job
description template, the company uses the data as a basis for making improvements,
development of performance appraisals, promotion criteria, and training needs
assessment. This document contains standard information that is asked of employees
and may be customized to fit the specific needs of the company and its employees.
This is a useful tool that should be utilized by a company's human resources
department.
Job Description Template
1. Contents
The purpose of a job description is to describe the roles and responsibilities of a given job,
qualifications and benefit information.
The job description should describe a position within your company, and not a specific person.
Use the job title rather than a person’s name in the table for reporting line and substitute
regulation.
The supervisor of the position being hired for should create the job description, in conjunction
with the Human Relations department. The signed original of the job description should be filed
with the HR department.
2. Purpose
For new roles within your company, create a job description in advance of your candidate search.
The job description will assist in the recruiting process.
Once you have hired your new employee, it’s important to review the job description with her to
ensure her understanding of her new role at your company. Retain a copy signed by both the
supervisor and the new employee, and send one copy to HR.
Review the job description each quarter and update as roles and responsibilities change or
increase. When a new employee takes over the role, update to better reflect how the role has
changed.
3. Scope
The scope of the job description will vary, depending on the type of employee you are hiring
(contract workers, part time employees and freelancers are not subject to the same job
qualifications as full time).
4. Definitions
Job title: Use job titles based on the position titles your organization utilizes
Function: One to two sentence overview of the role you’re hiring for.
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Job Description Template
Supervisor: Include both technical supervisor title (person who makes decisions that
indirectly affect position) as well as disciplinary supervisor (person who directly works
with new hire on career development and employee issues).
Roles/Responsibilities: List of required skills you have for the position you’re hiring.
Preferences: Skills that are nice to have, but not required for this role.
Benefits: Compensation, stock options, health and life insurance, vacation.
Job Description Template
Job Title
Function Responsibilities
Supervisor
Roles/ Responsibilities
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Qualification / Education
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site, date site, date
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Supervisor Employee
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Job Description Template
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Note: Carefully read and follow the Instructions and Comments contained in this document for your customization to suit your specific
circumstances and requirements. You will want to delete the I