This document outlines a company's policy regarding the employees' receipt of gifts
during the course of employment. The policy's main goal is to avoid a conflict of interest
and maintain impartiality at all times in the workplace. However, the policy outlines gift
exceptions which employees can keep, such as small gifts received in trade shows,
thank you cards, food, beverages and other small benefits. This document should be
used by small businesses and other entities that wish to maintain impartiality in the
workplace by providing employees with this gift policy.
Company Gift/Gratuity Policy
Our company's gift policy is to not accept any gifts, with a goal of avoiding even the
appearance of bias or undue influence. To avoid a conflict of interest, the appearance of a
conflict of interest, or the need for our employees to examine the ethics of acceptance,
our company and its employees do not accept gifts from vendors, suppliers, customers,
potential employees, potential vendors or suppliers, or any other individual or
organization, under any circumstances.
Our code of conduct requires that all employees demonstrate our organization’s
commitment to treating all people and organizations, with which we come into contact or
conduct business, impartially. Employees of ___________ [NAME OF COMPANY]
demonstrate the highest standards of ethics and conduct. Employees practice and
demonstrate equal treatment, unbiased professionalism, and non-discriminatory actions in
relation to all vendors, suppliers, customers, employees, potential employees, potential
vendors or suppliers, and any other individual or organization.
This policy takes the place of any earlier policy and is effective: __________ ___,
201___. All employees must acknowledge that they have received and understand the
company gift policy.
This policy is supplemental to other company codes of conduct, ethics, standards, values,
and policies in the employee handbook and in other company documents.
If any employee has questions about and /or needs clarification of any aspect of this
policy, the employee should check with their supervisor. If the supervisor is uncertain,
Human Resources is the arbiter of the gift policy to ensure consistent employee treatment
across the company.
Any exceptions to the gift policy may be made only with the WRITTEN permission of
______________ [PROVIDE NAME OF PERSON(S) OR OFFICE WITH THE
AUTHORITY TO GRANT EXCEPTIONS.]. Employees are reminded that this policy
is of the highest importance to this company, and any violation may lead to significant
negative consequences, which may include suspension and/or termination. Employees
are encouraged to discuss any existing or potential situations with Human Resources or
their supervisors, to ensure that employees act in a manner consistent with this policy,
and consistent with our commitment to conduct business in an ethical manner.
Employees must acknowledge receiving this policy by signing one copy at the bottom
and returning it to a supervisor within ____ ( ) days of receiving it. The other copy
should be retained by employees with their work records. Additional copies are
available--if needed by employees--through their supervisors or Human Resource.
{Instruction; Provide 2 copies of policy to employee, and then ensure that a signed copy
is returned in a timely fashion and is kept in an employee's permanent file.}
This company places a high value on honesty and integrity. Therefore employees are
responsible for reporting actual and potential issues they are faced with, AND ALSO are
responsible for reporting actual or possible violations that they observe (by other
employees). If an employee does (or reasonably should) believe there is a violation of
this company's policy, but that employee does not then report it, that employee may be
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subject to significant workplace consequences, which can include suspension or
termination. All employees reporting of suspected policy violations will be held in the
strictest confidence to the maximum amount permitted by law.
Company Gift Policy (or No-Gift Policy) Standards and Requirements
As one effort to demonstrate our commitment to these standards and behavior, all
employees must abide by the following no-gift policy requirements.
No gifts of any kind that are offered by (current or potential): vendors, suppliers,
customers, or any other individual or organization, no matter the value, will be
accepted by any employee, at any time, on or off the work premises. This list also
includes people who are potential future employees of _________ [NAME OF
COMPANY]. By “gift,” this company means any item including pens, hats, t-
shirts, mugs, calendars, bags, key chains, portfolios, and other items, as well as
things of greater value.
--This “no-gift” policy includes vendor- or potential vendor- or supplier-provided
food, beverages, meals, or entertainment such as sporting events.
--This "no-gift" policy includes any business courtesy offered, such as a product
discount or any other benefit if the benefit is not extended to all employees.
Gift Policy Exceptions:
--Exempted from this policy are gifts such as t-shirts, pens, trade show bags and
all other items that employees obtain, as members of the public, at events such as
conferences, training events, seminars, and trade shows that are offered equally to
all members of the public attending the event. This includes attendance at and
food, beverages, and items provided at events, exhibitor trade show floor
locations, press events, and parties funded by conference or event sponsors.
--Exempted are cards, thank you notes, certificates, or other written forms of
thanks and recognition.
--Exempted are food, beverages, and moderately priced meals or tickets to local
events that are supplied by and also attended by current customers, partners, and
vendors or suppliers in the interest of building positive business relationships.
This moderately priced entertainment is provided as part of a “working” meeting
or session to benefit and advance positive working relationships and company
interests. These activities are expected to be reciprocated by our company in turn.
"Moderately-priced," within the meaning of this policy, refers to values less than
or equal to ____________ ($______) dollars. {Instruction: Provide a ceiling
price fo