This template document is a worksheet that can be used to create a contract for
catering services and record the relevant terms. This document creates an organized
format to record a catering order. It contains fields for the time, date, menu, tables,
chairs, linens, centerpieces, etc. The document provides standard language and
options but can be customized to fit the needs of the client or caterer.
[Company Name] Catering Contract
Phone: _______________ Contract Date:__________________
Requestor Phone Number Retainer:
Requestor E-mail Address Deposit Amount:
Deposit Due By:
Event Type or Organization
Balance due _____ days prior to event
Estimated Number of Guests **Final Guarantee of Guests
Date of Event Day of Event Serving Time
Event will be (Check one) Breakfast Lunch Dinner
*Additional Fees Required
Requestor Touch of Soul Catering
Menu Will Provide Will Provide
Centerpieces Yes No Request servers?
Paper Mats Yes No
Paper Napkins Yes No Yes
Disposable Utensils Yes No
Price $ per meal Options $ Requestor Signature
Touch of Soul Catering Signature
Please make all payments payable to ____________. A ___% deposit is required two weeks before the day of the event. Remaining balance due two days prior to the day of the event
unless other arrangements are approved in advance. Remaining balance must be paid by cashier's check, money order, or cash. No personal checks accepted on the day of the event.
For weddings and large events, a non-refundable $_____ retainer is due with the contract to reserve the date. A ___% deposit (including retainer) is required ___ days prior to the event.
In the event of a cancellation, a refund of ___% of the deposit will be refunded. Cancellations must occur ___ calendar days prior to the date of the event in order to receive this refund.
Changes to the order must be made no later than ___ days prior to the date of the event. Changes to the order within ___ days prior to the event will be subject to additional fees.
Any changes, additions or modifications must be done within ___ business days of contract date.
All food that is left at the end of service will be put into disposable pans and left at service site.
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