This is an agreement between an event planner and a company for the planning,
organization, and management of an event. This document allows the company to
attach a description of the event under Schedule A. As drafted, the dispute resolution
provision contains an attorneys’ fee clause. This form contains both standard clauses
and opportunities for the use of optional terms and conditions making it fully
customizable to fit the needs of the contracting parties. Companies should use this form
when hiring an event planner for a large company event.
EVENT PLANNER AGREEMENT
THIS AGREEMENT (hereinafter referred to as the “Agreement”) is made as of the ____ day of
__________________, 20____ between __________________, located at
___________________, (hereinafter referred to as the “Company”)
and_______________________, located at _____________________, (hereinafter referred to as
the “Event Planner”) at times referred to as “The Parties”.
RECITALS
WHEREAS, the Company is organizing a ________________ (the “Event”) to be held on or
about the ___ day of __________, 20____, in __________ (City), ___________ (State).
Company seeks to hire the Event Planner as the principal planner of the Event and to provide
Company ______________________________ (insert a general description of services to be
provided by the Event Planner).
NOW THEREFORE in consideration of the mutual covenants and agreements contained
herein, the receipt and adequacy of which is hereby acknowledged, the Company and the Event
Planner agree as follows:
I
GENERAL PROVISIONS
1.1 The Event Planner will act as planner of the Event and will provide the services described in
Schedule A attached hereto. [Instruction: Schedule A should be a detailed description of all
services to be performed by Event Planner]
1.2 The Event Planner will be responsible for the planning, organization and management of all
details necessary for the performance of the services outlined in Schedule A, including but not
limited to the Event site, negotiating any leases or obtaining any permits or licenses, parking,
insurance, the rental or leasing of any equipment and the negotiating of fees and services to be
provided by any contractor, vendor or other service provider.
1.3 The Event Planner agrees to use the Company’s name, logo or trademark in any material
used by the Event Planner in promotion of the Event, including but not limited to any public
announcements in newspapers, magazines, billboards, tickets or television or radio
announcements. The Event Planner further agrees to only use the Company’s name, logo or
trademark in connection with the Event and for no other purpose or purposes without the prior
written consent of the Company.
1.4 The Company agrees to use the Event Planner’s name, logo or trademark to provide
recognition of the Event Planner as the planner of the Event.
1.5 The Event Planner agrees that any promotional material it uses to promote the Event will be
paid for and prepared by ______________________ unless otherwise agreed to in writing by the
Parties. Any promotional material used by the Event Planner will be pre-approved by the
Company at least _______ (___) business days prior to the distribution of such promotional
material by the Event Planner.
1.6 The Parties agree that should the Event be cancelled after promotional material has been
distributed, then ______________ agrees to purchase advertising space to announce the
cancellation of the Event. [Applicable if this is a public event] These terms and conditions do
not apply should the Event be cancelled for reasons of force majeure as described in Paragraph
3.3.
1.7 The Event Planner hereby agrees that any and all work conducted at the Event site shall be
performed in accordance with all applicable laws of the governing jurisdiction to provide a safe
working environment for the Event workers and the general public.
1.8 The Parties acknowledge that the Event Planner is an independent contractor with respect to
the Company and has no authority or power to incur debts, obligations or commitments of any
kind whatsoever for or on behalf of the Company, or to bind the Company to any contract,
agreement or employment agreement, unless specifically requested in writing by Company.
1.9 The Event Planner acknowledges that any person or persons retained by the Event Planner to
work on or at the Event, will be employees of the Event Planner and the Event Planner will be
solely responsible for any and all salary, wages, insurance and other benefits to which such
employee(s) would be entitled under applicable laws, including but not limited to worker’s
compensation insurance, employment taxes and other deductions as may be required under law.
1.10 Unless noted herein, Company will pay all third party vendors and service providers
directly for any services or products purchased by Company for the Event, regardless of the fact
that the Event Planner arranged, hired, or ordered the services or products at Company’s request.
The Event Planner agrees to submit written estimates for any services