This Post-Incorporation To-Do and Information Checklist includes information that the
officers of a corporation need to know regarding the next steps in starting the business
and complying with legal formalities. The checklist provides information on which
documents must be prepared and filed, issuing shares of stock, tax matters, conducting
required meetings, and executing contracts. This document should be used by the
officers of a newly-formed corporation.
POST-INCORPORATION TO-DO AND INFORMATION CHECK LIST
Prepare Articles of Incorporation, and have them signed and acknowledged by the
incorporator(s). [Comment: Sample Articles of Incorporation can be purchased on
docstoc.com]
File Articles of Incorporation with Secretary of State’s Office and request extra certified
copies.
Order corporate set (which will include Minute book, Seal, Share Certificates).
Prepare Bylaws. [Comment: Sample Bylaws can be purchased on docstoc.com]
If desired, prepare Shareholders’ Agreement. [Comment: Sample Shareholders’
Agreement can be purchased on docstoc.com]
Conduct Organizational Meeting of Board of Directors. [Comment: Sample Minutes of
Organizational Meeting of Board of Directors can be purchased on docstoc.com]
Issue the Shares of stock purchased by the Shareholders.
o Share Certificates, including all required legends, prepared, executed and delivered
o Consideration received for shares; receipts signed
o Notice of Issuance of Securities filed with Secretary of State’s Office. [Comment: In
California, if a Close Corporation, http://www.corp.ca.gov/forms/pdf/25102h.pdf, should be
filed]
If desired, Sub-Chapter S election, Form 2553 (http://www.irs.gov/pub/irs-pdf/f2553.pdf)
prepared, executed and forwarded to IRS.
Form SS-4 (Application for Employer I.D. Number) (http://www.irs.gov/pub/irs-
pdf/fss4.pdf) prepared, executed and forwarded to IRS, or applied for online
(https://sa1.www4.irs.gov/modiein/individual/index.jsp).
Statement of Information to be completed executed and filed with Secretary of State.
[Comment. In California, http://www.sos.ca.gov/business/corp/pdf/so/corp_so200c.pdf must be
filed within 90 days of incorporation]
Open corporate bank account, remember to bring:
o Certificate of Incorporation
o Employer I.D. Number
o Copy of Organization Minutes or other Resolution authorizing person to act and open
bank account
Major actions taken by the corporation will require a special meeting of the Directors and
special minutes must be executed. [Comment: Sample Special Minutes/Resolutions can be
purchased on docstoc.com]
In certain instances, as dictated by the Bylaws, major actions taken by the corporation will
require a special meeting of the Shareholders and special minutes must be executed. [Comment:
Sample Special Minutes/Resolutions can be purchased on docstoc.com]
Conduct Annual Meeting of the Shareholders, once per year, on the date set forth in the
Bylaws, to, among other things, elect directors. [Comment: Sample Minutes of Annual
Meeting of Shareholders can be purchased on docstoc.com]
Conduct Annual Meeting of the Board of Directors, once per year, on the same date as the
annual meeting of the Shareholders, to, among other things, elect officers. [Comment: Sample
Minutes of Annual Meeting of Board of Directors can be purchased on docstoc.com]
Employer-Employee agreements should be executed with all employees of the company,
including officers. [Comment: Sample Employer- Employee Agreements can be purchased
on docstoc.com]
Independent Contractor should be executed with all independent contractors working with
the company. [Comment: Sample Independent Contractor Agreements can be purchased on
docstoc.com]
Non Disclosure Agreements (NDA) should be executed with all persons whom will be privy
to corporate information that is confidential. [Comment: Sample NDAs can be purchased on
docstoc.com]
If desired, Fictitious Business Name Statement filed with County Clerk and published
[Comment. In Los Angeles County, the following is the form:
http://www.lavote.net/GENERAL/PDFS/FICTITIOUS_BUSINESS_NAME.pdf]
Apply for and obtain required permits or licenses from regulatory authorities having
jurisdiction over the corporation.
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