This is a sample Proposal for Outsourcing Payroll Process that a company can use to
attract prospective clients. The proposal explains the benefits and advantages of
outsourcing payroll and sets forth the full range of payroll services that are offered. In
addition, the proposal covers the responsibilities of the outsourcing company, the costs,
and the monthly service levels. This document should be used by payroll outsourcing
companies to advertise their services and to attract potential clients to their business.
Table of Contents
1 Introduction ........................................................................................................... 3
2 Why Outsource Your Payroll ................................................................................... 3
3 Advantages of Payroll Outsourcing .......................................................................... 3
4 Our Offering Will Include ......................................................................................... 4
4.1 Basic Payroll Services ....................................................................................... 4
4.2 Leave Administration ....................................................................................... 5
5 Our Responsibilities ................................................................................................ 5
5.1 Once off Set-Up Responsibility .......................................................................... 5
5.2 Monthly Responsibility ..................................................................................... 5
5.3 Annual Responsibilities..................................................................................... 6
6 Monthly Service Level ............................................................................................. 7
7 Costing .................................................................................................................. 7
8 Terms ....................................................................................................................8
9 Conclusion .............................................................................................................8
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1 Introduction
Any organization considering outsourcing its payroll services must factor in the essential nature
of payroll to its respective business, taking into consideration the need to find a cost-effective,
reliable, and hassle-free solution within the highly sensitive area of payroll administration
outsourcing.
2 Why Outsource Your Payroll
The more variables involved in payroll, the more it makes sense to use payroll outsourcing. We
can calculate your payroll, adhere to the latest tax obligations, print and deliver checks, and
provide you with the requirement management reports.
Despite the potential savings, cost is not the primary reason why most firms make the payroll
outsourcing leap. Rather, they want to get rid of the hassle of internal processing. It is often only
after they begin using a payroll service that they realize they are saving money.
The following questions can help you deciding whether your organization needs to outsource the
Payroll Services:
a) Can your organization handle the calculations and details of your payroll with complete
confidence that it is precise, timely, and accurate?
b) Does your team understand all of the details related to filing its payroll taxes as a
company and for each of the employees?
c) Does your organization have an automated payment system or a system in place that will
issue payments effectively and on schedule?
d) Do your organization and the team have the time to verify the accuracy of all these
documents?
3 Advantages of Payroll Outsourcing
Although there are numerous advantages of outsourcing the payroll services to us, a few points
are listed below:
a) Does not incur the direct & indirect staff-related costs of own system