GUIDELINES
GENERAL
Definition: A vendor evaluation matrix can help an organization in the vendor selection process for a project. This template
includes the different evaluation parameters for evaluation, which should be updated to match the user's parameters as per the RFQ
criteria.
Objective: The purpose of this template is to give score to the evaluation parameters and select the best vendor scoring high, using
the evaluation technique.
The Spreadsheet:
The spreadsheet has a number of different fields that must be completed to arrive at the scoring criteria for selection of the best
vendor. The fields of this Excel sheet are prepopulated with dummy data, which should be changed by the user to match RFQ
requirements. The spreadsheet contains the following worksheet
1. Scoring
2. Criteria
Procedure to complete the spreadsheet:
1. On the Criteria tab, include the evaluation parameters as per your RFQ and include the marks assigned to each of these sections.
Highlighted sections should be updated with your scores. `
2. Assign the marks to each of the parameters, as per the technical & financial proposal submitted by the vendor.
3. Once the marks are assigned, the section under the 'Scoring' tab populates.
4. The average scores show the total marks that each vendor gets.
5. The weighted average is calculated by using each section's "weight" and average marks assigned to the vendor. The result is then
divided by the average number of vendors.
6. The total weighted average score shows the most technically competent vendor. In the example given, Vendor 1 scores the
highest marks according to the weighted average.
© Copyright 2013 Docstoc Inc.
Website Vendor Evaluation Matrix Template
Average Score Weighted Score
Weight
Vendor 1 Vendor 2 Vendor 3 Vendor 1 Vendor 2 Vendor 3
S.# Criteria
1 Adherence to RFQ Instructions 15 10.00 8.00 7.00 50.00 40.00 35.00
2 Company Information 15 10.00 8.67 11.67 50.00 43.33 58.33
3 Project Understanding & Solution 10 10.00 8.67 8.00 33.33 28.89 26.67
Functional & Non-functional
4 Requirements 20 11.25 7.50 13.50 75.00 50.00 90.00
5 Vendor Involvement in Project 10 9.00 9.50 5.00 30.00 31.67 16.67
6 Vendor Demonstrations 10 7.77 10.00 9.00 25.90 33.33 30.00
7 Fee Summary 20 5.50 6.75 20.00 36.67 45.00 133.33
TOTAL 100 63.52 59.08 74.17 264.23 227.22 256.67
Note: Update criteria to match the RFQ requirements.
© Copyright 2011 Docstoc Inc.
Vendor 1 Vendor 2 Vendor 3 Basis For Score
1. Adherence to RFQ Instructions
Timeliness 10 10 6
Completeness 10 10 2
Overall quality and professionalism 8 6 10
Overall responsiveness 12 6 10
Average Score (Out of 15) 10.00 8.00 7.00
2. Company Information
Financial viability 10 5 10
Organization structure 10 6 12
Overall exposure to the domain 10 9 14
Services department/division 10 10 15
Pending litigation 10 12 15
Partnerships 10 10 4
Average Score (Out of 15) 10.00 8.67 11.67
3. Project Understanding
Overall understanding of project
objectives 10 8 8
Understanding of the business
requirements 10 9 8
Understanding of the end state vision 10 9 8
Average Score (Out of 10) 10.00 8.67 8.00
4. Functional & Non-Functional Requirements
Functional Requirements: -- -- --
Completeness of vendor response 15 10 18
Extent of proposed
enhancements/extensions 15 10 18
Extent of BPR req