This Request for Proposal (RFP) Photography Services alerts potential bidders that the
bid process is competitive and encourages the bidders to set forth their best effort. This
form allows for wide distribution and response. Additionally, the solicitor’s unique terms
can be easily inserted into this document. This template form provides comments and
instructions to create a clear and concise RFP and contains opportunities to customize
specific terms.
REQUEST FOR PROPOSAL PHOTOGRAPHY SERVICES
The ______________ [Instruction: insert name of party sending out RFP] (“Solicitor”) is
soliciting proposals from bidders to provide photography services for ______________
[Instruction: insert name of organization that requires services] located in ______________
[Instruction: insert city and state].
______________ [Five (5)] [Comment: These numbers are not provided for by law, but can
be any number the user chooses] copies of the proposal package must be submitted on or
before ______________ [Instruction: insert date and time]. They can be mailed to
____________________________ [Instruction: insert mailing location] or dropped off at
____________________________ [Instruction: insert address]. Proposals shall be sent in a
sealed envelope.
Inquiries pertaining to this solicitation should be directed to ______________ [Instruction:
insert name and position of person], who can be reached at ______________ [Instruction:
insert contact information].
1. Description of Requirement: ______________ [Instruction: If applicable, insert a
detailed description of the Solicitor’s requirement for photography services, including
details on the location, special considerations, etc.]
2. Scope of Work: The work will include, at a minimum, the following elements:
A. Provide Solicitor with photography labor and CDs along with the transfer of copyrights.
All photographic services will be provided based on a final schedule, which will follow
at a later date and considered an inclusion to this Agreement.
B. Provide onsite digital images as needed for media requests.
C. Make available a certificate of insurance naming Solicitor as additionally insured.
D. Maintain confidential information of Solicitor.
E. Provide all photos in organized manner, as requested by Solicitor.
F. Reporting requirements.
G. Invoice reporting.
H. ______________ [Instruction: insert any additional elements of the work]
[Comment: user should edit the Description of Work to reflect the specific needs of the
user]
3. Required Elements of Proposal: Each proposal is limited to ______________ [fifteen (15)]
[Comment: These numbers are not provided for by law, but can be any number the user
chooses] single-sided pages, and should present the development team qualifications for this
project and shall identify the following:
A. Format and instructions for preparing the proposal
B. Cover/signature page
C. Photography services qualifications - include a general description of the firm and its
background as it relates to the needed services
D. Demonstrate skill at combining input from various groups within an organization
E. Qualifications of Staff - include a general description of the firm’s staffing and their
background as it relates to these services.
F. Comparable Projects.
G. Availability of required equipment
H. Budget
I. Proposal must contain all associated fees and include consumables.______________
[Instruction: insert any additional proposal elements]
[Comment: For each element of the proposal, set forth the specific details that need to be
included]
4. Selection Criteria: Solicitor will analyze and rate the proposals pursuant to the following
criteria:
A. Soundness of Approach ______________ %[Instruction: insert corresponding
weight given to this criterion]
B. Demonstrated past performance ______________ %[Instruction: insert
corresponding weight given to this criterion]
C. Organizational Capacity ______________ %[Instruction: insert corresponding weight
given to this criterion]
D. Program design ______________ %[Instruction: insert corresponding weight given
to this criterion]
E. Qualifications of individuals performing the service ______________ % [Instruction:
insert corresponding weight given to this criterion]
F. Budget Consideration ______________ %[Instruction: insert corresponding weight
given to this criterion]
[Comment: user should edit this section to set forth the specific criteria that user will use]
Following evaluation of the Proposals, the Solicitor will interview up to the
______________ [five (5)] [Comment: These numbers are not provided for by law, but
can be any number the user chooses] of the prospective consultants to provide
photography services.
5. Schedule: The Solicitor’s proposed schedule for consultant selection, subject to change, is as
follows:
A. Advertise for Proposals ______________ [Instruction: insert date].
B. Pre-proposal meeting ______________ [Instruction: insert date and time].
C. Deadline for Submittal of Proposals ______________ [Instruction: insert date and
time]. Late proposals may or may not be considered.
D. Preliminary Selection of Firms ______________ [Instruction: insert date].
E. Notify Firms Chosen for Interviews (Solicitor Option) ______________ [Instruction:
insert date].
F. Interviews ______________ [Instruction: insert date].
G. Final Selection ______________ [Instruction: insert date].
H. Complete Contract Negotiations ______________ [Instruction: insert date].
© Copyright 2013 Docstoc Inc. 3
I. Execution of Agreement ______________ [Instruction: insert date].
6. Terms and Conditions: The Solicitor reserves the right to change the RFP process at any
time. This solicitation does not obligate the Solicitor to reimburse respondents for any costs
incurred in setting forth a proposal. This solicitation does not obligate the Solicitor to accept
or contract for any expressed or implied services. Finally, the Solicitor reserves the right to
award the contract to the next most qualified bidder if the selected bidder does not execute a
contract within ______________ [thirty (30)] [Comment: These numbers are not
provided for by law, but can be any number the user chooses] days after the award of the
proposal.
© Copyright 2013 Docstoc Inc. 4
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