This Printing and Mail Services Agreement is made between a client and a company for
the provision of print, mail, and fulfillment services. This document sets forth the
material terms and conditions of the agreement including the specific services to be
provided, fees and billing details, and the term of the agreement. It contains numerous
standard provisions that are commonly included in these types of agreements and may
be customized to fit the particular needs of the parties. This document should be used
by companies that provide printing, mail, and fulfillment services and their clients.
ADDITIONAL INFORMATION IN PREPARING A PRINTING AND
MAIL SERVICES AGREEMENT
Depending on the exact nature of the fulfillment services being rendered by Company to Client,
these may be additional issues to be addressed and included in this agreement:
Order processing utilizing Company’s merchant account.
Credits and Returns.
Delays due to late receipt of products, materials and information.
Delays due to late receipt of data from Client.
Possible work stoppages.
Customer service to be handled by Company on behalf of Client for Client’s customers.
Warehousing and storage of Client’s products.
Injury or damage to Client’s stored goods or property on Company’s premises.
Right to Inspect.
Limitations of Warranties.
Company Operating Conditions and OSHA.
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PRINT AND MAIL SERVICES AGREEMENT
This Print and Mail Services Agreement (hereinafter “the Agreement” is entered into and
effective as of [insert date] by and between by and between the following Parties:
[Insert Name of Company] (hereinafter “Company”) with a principal business address of
[Insert Name of Client] (hereinafter “Client”) with a principal business address of
_______________________ _______ ____, collectively referred to as the “Parties”.
WHEREAS, Client desires Company to perform print, mail and fulfillment services (the
“Services”) all upon the terms and conditions set forth in this Agreement.
NOW, THEREFORE, the Parties intending to be legally bound, hereby agree as follows:
1.1 Company hereby agrees to provide the Services to Client, and Client hereby
agrees to purchase exclusively from Company, the Services as setforth in Appendix A herein, in
accordance with the terms and conditions provided herein.
1.2 [Optional] During the term of this Agreement, Client agrees to order a minimum
monthly quantity of _____________ ( ) [insert type of printing jobs to be ordered] (“Minimum
Commitment”) for a period of ____________ (__) months, based upon the rates and terms
1.3 In the event that the Client does not order the Minimum Commitment during any
given month, or for the required period, then Client shall pay to Company a Minimum
Processing Fee in an amount that shall be calculated based upon the Minimum Commitment and
the rates and terms provided herein. The Minimum Processing Fee will take effect concurrent
with establishing the Minimum Commitment and new Agreement period. The Minimum
Processing Fee shall be calculated by multiplying the difference between the Minimum
Commitment and the total number of invoices Client produces for such month by the SPI rate.
This Minimum Processing Fee shall include only fees paid for the Company Services and shall
not include any costs or expenses, as defined in paragraph 3.1 herein, and Client shall be
responsible for any costs and expenses in addition to the Minimum Processing Fee.
II. FEES AND BILLING
2.1 The fees and compensation to be paid by Client to Company for the Services
shall be in accordance with the amounts setforth in Appendix B (the “ Fees”).
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2.2 The Fees may be revised and amended at any time by mutual consent of the
Parties hereto in a written amendment signed by each of the Parties, in accordance with the terms
2.3 Any and all invoices and bills for Services, including, but not limited to
processing fees, and any costs and expenses, shall be due and payable by the Client to Company
upon receipt, and in any event, no less than two (2) days in advance of the next scheduled
production date. Each cycle sent by Client is independent of each other and corresponding
invoices for those cycles; need to be paid prior to that cycle running again the next month.
Company may accept orders and customer information and files from Client, but will not
commence processing procedures or provision of the Company Services unless and until
payments have been received from the Client with respect to said orders and customer files.
Company shall bill the Client on a monthly basis or more frequently, as the committed volume
2.4 During the term of this Agreement and any renewals thereof, Client shall be
responsible for the payment of any and all applicable federal, state, and local sales, excise, use
and taxes (but excluding any income taxes due with respect to the compensation paid by Client
to Company for the Services rendered pursuant to this Agreement. Exemption from tax payment
will be allowed upon the presentation of written proof of exemption and a valid tax exemption
2.5 All invoices shall be payable to Company in the form of cash, or check made
payable to Company