This is a sample letter sent to the Secretary of State from an incorporator in the process
of registering a new corporation. This form includes all the necessary information
required for registering a new corporation, such as the name of the incorporator, filing
fees, service fees, purpose of the corporation, agents for service of process and number
of shares of stock issued. This form letter is ideal for small businesses that are looking
to register as a new corporation with the Secretary of State.
DATE: _________________ [Instruction: insert date]
TO: Secretary of State, State of _________________ [Instruction: insert state]
I am the incorporator for _________________ [Instruction: insert company name] Inc., and I
submit with this letter the articles of incorporation along with (i) a $_________________
[Instruction: insert fee] filing fee and (ii) a separate, non-refundable $_________________
[Instruction: insert service fee if applicable] service fee. I am aware of the yearly minimum tax for
corporations and I have consulted with an attorney concerning tax issues to the extent that I wish
to do so.
1. Name: The name of the corporation is _________________ [Instruction: insert company
name]
2. Corporate Purpose: The purpose of the corporation is to engage in any lawful act or activity
for which a corporation may be organized under the General Corporation Law of
_________________ [Instruction: insert state] other than the banking business, the trust
company business or the practice of a profession permitted to be incorporated by the
_________________ [Instruction: insert state] Corporations Code.
3. Service of Process:
A. Agent's name:
____________________________________________________________________
B. Agent’s address:
____________________________________________________________________
[Instruction: insert street address (if agent is not a corporation) City (no
abbreviations), State and Zip]
[Comment: insert a resident or an authorized agent that agrees to be your initial agent to
accept service of process in case your corporation is sued. You may list any adult who lives
in _________________ [Instruction: insert state]. You may not list your own corporation as
the agent. Do not list an address if the agent is a 1505 corporation.]
4. Shares: This corporation is authorized to issue only one class of shares of stock. The total
number of shares which this corporation is authorized to issue is _________________
[Instruction: List the number of shares the corporation is authorized to issue]
IN WITNESS WHEREOF, I have set my hand this _________________ day of
_________________ [Instruction: insert date].
_________________ [Instruction: Sign here and print your name]
© Copyright 2013 Docstoc Inc. 2
[Instruction: insert additional lines for incorporators if needed]
[Comment: Each state has different laws pertaining to corporations. You must determine
the statute that is particular to the state of your professional corporation. Or better yet,
you should review whether a similar document for your particular state is available for
purchase on Docstoc, because it might have other or additional particular provisions that
are specific and applicable to the laws of that state]
© Copyright 2013 Docstoc Inc. 3
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